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I.
NAME
The
name of the organization is the Democratic City Committee of
Brockton, Massachusetts.
II.
PURPOSE
The
purpose of the organization is the furtherance and expansion of the
Democratic Party in Brockton.
III.
MEMBERSHIP
Elected members of ward committee shall comprise entire body of
membership.
IV.
MEETINGS
Committee shall meet at least four times each year, at least once in
each quarter, at the call of the Chairperson.
Notice of each meeting shall be sent to each member at least five
days in advance of regularly scheduled meeting.
A.
All meetings shall be conducted according to Robert’s Rule of
Order
B.
Special meetings may be called in either of this following
ways:
(1)
By any elected office of the Democratic City Committee
(2)
By petition of at least 25 members
C.
A
quorum shall consist of at least 25 members.
D.
All matters properly brought before the committee shall be
decided by a vote of the majority of the members present and voting
E.
There shall be a five (5) day written notice in advance of
all meetings, including special meetings. In the event of special
meeting notice shall appear on two (2) consecutive days in the local
daily newspaper. In all such cases, the Secretary shall mail said
notice.
V.
OFFICERS
The
City Committee shall consist of the following officers to be elected
by majority vote:
A.
Chairman
B.
First Vice-Chairman
C.
Second Vice-Chairman
D.
Secretary
E.
Treasurer
All
officers shall be elected by secret ballot.
VI.
TERM OF OFFICE
The
above officers shall be elected at the organizational meeting for a
term of two years unless otherwise provided by law.
VII.
DUTIES OF ELECTED OFFICERS
Chairman:
Shall call and preside at all meetings: appoint standing committees;
appoint Parliamentarian, Affirmative
Action and Outreach Officer; any other duties covered by statute. The
Chairman shall serve ex-officio on all standing committees.
Secretary:
Shall record and verbally report minutes of all
meetings; notify all members, five (5) days in advance, of all
meetings in accordance with statutory requirements; any other duties
so designated by the Chairman; shall send to all committee members a
complete list of City Committee membership, City Committee by-laws,
O’Hara Commission Guidelines, and extract of Chapter 52, Mass
General Laws. The Secretary shall provide a copy of the minutes of
any meeting to any member so requesting.
Treasurer:
Shall collect all monies; shall make a financial report at all
meetings; shall be responsible for all expenditures and receipts
according to the direction of the majority of the membership ( all
checks and withdrawals shall be signed by the treasurer and
countersigned by the Chairman before they shall be valid); shall
keep a book of accounts; shall be responsible for annual financial
report to be available to full membership; shall file such report
with the Secretary of State or any other office required by law.
First Vice Chairman:
Shall perform Chairman’s duties in the event of
Chairman’s absence at meetings or in such circumstance where the
Chairman shall relinquish the Chair.
Second Vice Chairman:
Shall perform such duties as Vice Chairman in the
absence of the First Vice Chairman.
VIII
FISCAL YEAR
The
fiscal year shall last from May 15 to May 14 of the following year
to comply with statutory requirements
IX
ASSOCIATE MEMBERS:
All
associate members may attend meeting and shall be notice of all
meeting by mail. Associate member shall not have the right to vote,
but shall have other powers and duties as the ward committees may
determine, consistent with the by-laws of the City Committee. The
City Committee may authorize the appointment of associate member for
ward committees but the actual appoint of said associate members
shall be made by each Ward Committee as to their own members
(according to the O’Hara Guidelines, adopted by the Democratic
Nation Convention of 1968, as near as is practicable).
X
ELECTIONS
A.
All officers shall be elected by a majority of the membership
then present and voting
B.
In the event that any candidate fails to receive a majority
of the vote of the membership present on the first ballot, the two
candidates with the highest number of votes shall engage in a runoff
for election.
C.
Vacancy in Office. In the event of a vacancy in the office
of Chairman, the First Vie Chairman fill the un-expired term of
office of Chairman. The Second Vice Chairman shall fill the
un-expired term of office of First Vice Chairman. In the event of a
vacancy in the office of Second Vie Chairman, Secretary or
treasurer, an election shall be called and held as provided herein.
D.
Special Election. In the event of a vacancy, the Secretary
shall notify forthwith the membership of the existence of a vacancy
in the offices of Secretary, treasurer and Second Vice Chairman and
shall indicate the date and time of a special election, such time to
be not less than thirty (30) days nor more than forty-five (45) days
form the date of mailing of notice. Said election shall be held by
secret ballot and in accordance with Article 10 herein.
E.
A state of such changes in the personnel of the officer of
the Committee shall be sent immediately by the Secretary of the
Committee to the Secretary of the Commonwealth; to the Secretary of
the Democratic State Committee and to the City Clerk of Brockton.
XI.
STANDING COMMITTEES
Shall consist of the following and shall be appointed by the City
Committee Chairman:
A.
By-Laws Committee
The
By-laws Committee shall consist of a minimum of seven (7) persons,
one from each ward committee. The Committee shall formulate the
by-laws and kept current with the latest elections laws for
amendments as required and shall assist any member in drafting
amendments to the by-laws.
B.
Elections Rule Committee
The
Elections Rules Committee shall consists of a minimum of seven (7)
person, with a minimum of one (1) person form each ward committee.
This committee shall draft rules for the conduct of elections and
shall conduct all elections.
C.
Ways and Means Committee
The
Ways and Means Committee shall consist of a minimum of seven (7)
persons, with a minimum of (1) one person from each ward committee.
This committee shall make recommendations concerning the raising and
spending of funds and other fiscal policy.
D.
Executive Committee
The
membership of this Committee shall consist of the Chairman of each
ward committee and the officers of the City Committee. The Chairman
of the City Committee shall preside at all meeting of the Executive
Committee and the Secretary of the City Committee shall act as
Secretary of the Executive Committee. This Committee shall exercise
such activity and perform such duties as may be assigned to it by
the City Committee.
E.
Other Committees
The
Chairman shall be empowered to create such other temporary committee
as shall be required form time to time. Insofar as is feasible, the
make-up of such committee shall insure equal representation from
each ward.
XII.
DELEGATES
Delegates shall be elected by statutory rules or rules established
by the Democratic State Committee
XIII ADOPTION OF THE CHANGES IN THE BY-LAWS
A.
By-laws may be adopted, amended or repealed at any regularly
scheduled meeting and/or special meeting of the elected members of
the Democratic City Committee provided such proposed change is in
writing and is signed by the elected member proposing it and is in
the hands of the Secretary before the call of the next meeting at
which such proposal is to be acted upon. The Secretary shall
include such proposed change in the call of the said meeting.
B.
Such proposed change in the by-laws shall be referred
forthwith by the Secretary to the By-laws Committee which shall
make a report with its recommendations at same meeting. A
two-thirds (2/3) vote of the members present and voting shall be
required for the proposed change to pass.
XVI BY-LAWS
Unless and until amended or repealed by the elected members, these
by-laws shall continue in effect from year to year and no formal
motions shall be necessary at any meeting of the City Committee in
order that they continue in force.
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